How to create a payment entry for a supplier and allocating to an account.
Other Payments -
A supplier of goods has to be reimbursed from the syndicate/fund and requires an account entry. The prerequisites are that a bank account must have all been previously set up. Refer to Create a New Syndicate or Fund.
You are entering and confirming that the payment has been made from the syndicate/fund bank account. Have your bank statement available. Also ensure your CoA have been set up to record the payment allocations correctly
- Use Main Menu to select {Syndicates} > {Payments} > {Other Payments} to open the Other Payments view.
- Select the Syndicate/fund to open the entry panel.
- Enter the payment details as indicated and selecting the correct bank account and payment method from the drop down list.
Create the allocation
- Click [Create New] to add a entry line to start the process of allocating payment to your accounts.
- Select the allocation account and the allocation details.
- Click [Save] or if needed [Cancel] and p[proceed to add further allocation accounts if required by repeating step 3.
- Click [Edit] or if needed [Delete] to edit or remove the allocation prior to saving.
- When the paid amount matches the allocated amount click [Save].
Importing records from Excel
To assist with the management of your accounts and to quickly allocate payments you can import your bank data from a MS Excel file. Prior to import sort your data to match the columns below use the column assignments to correctly map your data, remove any zero entry lines. Map your column header to the relevant column name in CompleteEmpire.
- To Import a file click on [Import] to open the Import window.
- Either click [Select Files] and use the file manager to select your file or drag and drop the file as indicated.
- Select the worksheet if required.
- Map the column headers in your spread sheet using the drop down selection tool.
- To remove records already allocated tick the selection box {Remove allocated records prior to importing?}
- Click [Import].
Edit the imported data
- Click [Edit] or if needed [Delete] to edit or remove the allocation amount or change the details etc. prior to saving.
- Click [Save] or if needed [Cancel] and proceed to add further allocation accounts if required by repeating step 3.
- When the paid amount matches the allocated amount click [Save]. If the entries do not match you will receive a warning message.
If necessary you can use the [Create] button to add further allocation line items.
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