CompleteEmpire

Creating a Merged Document

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Once a template has been created and saved within the DMS the process of selecting and using that template to produce a merged document is outlined below.

The basic steps are

  • Create the new merged document
  • Save it to the DMS

Creating a new Merged Document

  1. Open Work - in this example  {Taxes} > {Works} and search and select the account and open.
  1. Click [Actions] > {Create New}
  2. Click on {Document} to open the Create a Document window.

Actions is a shortcut visible in many work areas.

  1. Select from the list the template to be used to created the new merged document.  Use the search field if required.
  2. Click [Next].

If your merge fields are not working as expected please contact your System Administrator.

  1. Review the document and once satisfied the merged document is correct for both content and format, click [Next].

In the properties tab there are a number of fields related to the new document that can be completed. Complete as many as necessary to identify and assist with searching and managing the document. The information, metadata, is stored within the DMS and visible in the Properties panel.  Refer to Managing your documents - document properties

  1. Overwrite the generic document name with a name that meets your business needs.
  2. If necessary update the document version number. As a newly created merged document default will be version 0.0
  3. Add a description for the document.
  4. Add a keyword to assist with searching for the document within the DMS.
  5. Select Tag. For details on the use of Tags and why its a good idea refer to Using Tags

There are two options at this point [Save] and [Save and [Send]

  1. Click [Save and Send] to directly open a New Contact Log Window. See Save and Send a merged document directly from the DMS
  2. Click [Save] to save to the DMS for later processing.

Once either [Save] or [Save and Send] are clicked your merged document is now saved within the DMS. The document can now be used and attached to Contact Logs, emails and made available wherever necessary within CompeteEmpire.  Refer to DMS - Document Management System

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