Write Up/Downs Tab
- Currently available within the Taxes, Financial Planning, Consulting Modules. Main Menu {Taxes}>{Write Up/Downs}.
- Write up - where less time/cost was expended on the Work File than the Work Fee chargeable.
- Write down - where more time/cost was expended on the Work File than the Work Fee chargeable.
Do not use Write Ups/Downs until the work has been completed or in case of tax work the return has been lodged and file considered "finalised".
The date the Write Up/Down is the month the work was completed not the date of doing the write up/down (so if it was today 31st October you were doing the write ups on work completed in August change the write up date to 31st August so it matches the same month work was completed.1.
Work Allocations
For every Work File, there is a Work Allocations tab. Accessible to edit via from the Edit view. The purpose of the allocations it to assign the Work Fee to each of the staff member who may work on the file and to assign relevant tasks to those staff.
There is no single person responsible for completing the Work Allocations, it is the responsibility of the file owner to ensure that the allocations have been completed before the file can be closed and marked as the work is complete and the client has been invoiced. Any staff member is able to edit and modify the assignments and hours/fees. Ideally the file owner/manager or a primary staff member should do this.
The Work Allocations window will only show submitted time sheet entries under {Actual Work Hours}.
Work Allocation Finalisation
Once the work is deemed complete it is necessary to finalise the allocations and ensure that the Work Fee Total and the Actuals match.
- Within the Work Allocations tab click [Edit] for each entry to be balanced with the Work Fee total.
- When you have completed your work on the file AND you and your colleagues have updated and submitted their time sheets there will be an entry in the {Actual Work Hours} column.
- Enter the adjustment in the {Work Fee} cell. Aim to match the adjusted Work Fee to the actual chargeable fee as you see fit. There is no substitute for this other than experience and sensible choices distributing the calculated costs of you and coworkers to match the actual chargeable client Work Fee.
- Work Fee totals - the upper bold figure is the Adjusted Work Fee total; the lower bold figure is the Work Fee quoted and charged to the client.
- When the calculated Work Fee matches the actual Work Fee AND the Work Status has been advanced to Work Complete then:
- [New Write Up/Down] button will be highlighted. Click to open date/confirmation window.
- Click [OK] to confirm the current date, if appropriate choose a date near to the time of the work being completed.
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